Senior Administrative Assistant

37482BR

Requisition ID:

37482BR

Business Unit:

NAU

Job Description:

CDM Smith has a new opening for a Senior Administrative Assistant in the Fairfax office working 40 hours a week. Responsibilities include:

• Ensuring all activities within the office are running smoothly on a daily basis

• Providing excellent support and service to the technical staff, office leaders, clients, vendors and others

• Participating in the coordination of production needs, including client-deliverables, while ensuring the highest standards of quality and client service are maintained, both internally and externally

• Assisting in the review, verification and editing of work produced by professional-level staff for quality control purposes

• Assisting with the organization and maintenance of records, files and correspondence

• Preparing and scheduling activities such as travel arrangements, internal business meetings, client or third-party appointments, general office events, including scheduling of conference room use and catering needs

• Assisting in updating and maintaining multiple calendars, schedules and facility and equipment assignments

• Preparing complex and confidential letters, technical memoranda and reports for professional and managerial staff review and action

• Coordinating HR activities for onboarding new hires to the office

• Working with Accounts Payables and Procurement to process and provide follow-up on vendor invoices, research/resolve problems

• Travelling once a month to Southern Virginia offices to provide administrative support as well as remote support to those offices (Newport News, Virginia Beach, and Richmond offices)

• Assisting in additional administrative duties as required

Job Title:

Senior Administrative Assistant

Group:

SWG

Employment Type:

Regular

Minimum Qualifications:

• High School diploma or equivalent.

• 4 years of related experience. Domestic and/or international travel may be required.

• The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.

Preferred Qualifications:

• Previous experience working in the engineering/consulting industry highly desirable or mid to large sized corporate office management experience.

• Advanced knowledge of Microsoft Office Suite with particular skills in Microsoft Word and Excel.

Basic knowledge of PowerPoint.

• Previous experience with Adobe or Bluebeam, strongly preferred.

• Client service mentality with the ability to support all levels in the organization.

• Strong organizational and communication skills.

• The ability to handle multiple tasks while maintaining quality control under tight deadlines.

EEO Statement:

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

Why CDM Smith?:

Check out this video and find out why our team loves to work here! (~~~)

Join Us! CDM Smith - where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it's a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Site Location:

Virginia - Fairfax

Agency Disclaimer:

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Amount of Travel Required:

5%

Assignment Category:

Fulltime-Regular

Visa Sponsorship Available:

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

Skills and Abilities:

Good knowledge in the use of Microsoft Office and Adobe or Bluebeam. Good communication skills, attention to detail, and the ability to work as a team player and with internal and external clientele. Takes initiative and uses sound judgment. Ability to work as a team player and possesses excellent time management skills. Excellent follow through and completes tasks on time.

Background Check and Drug Testing Information:

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Additional Compensation:

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Work Location Options:

Successful candidate will be required to work 100% in the office.