EMCOR Group • Houston, TX 77007
Job #2678997291
Description
Job Title: Administrative Assistant (Non-Union)
Location: Houston, TX
Reports to : Tenant Operations Manager
FLSA Status: Non-Exempt
Prepared By: Human Resources
Approved By: Operations
COMPANY OVERVIEW
Gowan/Garrett Mechanical Services is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance.
We are Houston's largest single-source provider of premier construction, tenant buildouts, fabrication, HVAC contracting, and mechanical services.
Over the years we've built solid, long-term client relationships that have resulted in 85% repeat business.
We are a subsidiary of EMCOR Group a Fortune 500 ® company. Combine EMCOR's financial strength and award-winning, industry-leading safety program with Gowan Mechanical Services' wide range of capabilities and extensive HVAC and mechanical construction experience, and you have the ideal team to meet all your facilities requirements and ensure a solid return on your investment.
General Summary
This candidate will be assisting in all aspects of the Gowan/Garrett Mechanical Tenant Department. Administrative Assistant duties and responsibilities include providing support to office personnel and field employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Principal Duties and Responsibilities include the following. Other duties will likely be assigned.
Answering Multi-line Phone System
Issuance of Purchase Orders and Subcontract Numbers
Processing change orders for Purchase Orders and Subcontracts
Issuance of Job Numbers
Pull permits
Billing Assistance including assistance with Textura and GC Pay
Payroll Entry/ Verification
Order office supplies
Project Submittals
Project Operation Manuals
Committed Cost Clean Up
Forecast Entry
Copy/Scan drawings
Coordinate bid requests including working in Procore, Building Connected, Isqft, etc.
Assist in the preparation of regularly scheduled reports
Additional Clerical Duties as needed
Skills
Construction administration experience a plus
Proficient in MS Word, MS Excel and Windows Platforms
Excellent organizational and multi tasking skills
Ability to work well with others
COINS knowledge is a plus but not required
Qualifications
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to meet with employees. This position requires ability to work at a computer (reading and keying) for extended periods of time. This role requires communicating verbally and in writing one on one.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly work in typical office environment conditions.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and requirements of employees assigned to this job.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (~~~=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent
EMCOR Group • Deer Park, TX 77536 • Yesterday
EMCOR Group • Houston, TX 77007 • Apr 16
EMCOR Group • Houston, TX 77007 • Apr 16
EMCOR Group • Houston, TX 77007 • Apr 10
Percepta • Houston, TX 77001 • Apr 4
Labcorp • Houston, TX 77001 • Yesterday
Schneider • Houston, TX 77002 • 5 Days Ago
Boardwalk Pipelines, LP • Houston, TX 77046 • 3 Days Ago