Robert Half • Miami, FL 33126
Job #2690188336
Description We are on the lookout for a dedicated and efficient Office Administrator based in Miami, Florida. The successful candidate will be responsible for a wide range of administrative and accounting tasks, reporting directly to the Controller and CEO. This role involves managing office operations, maintaining both paper and electronic files, tracking employee time off requests, and coordinating office build out with contractors, among other responsibilities.
Accurately record invoices in Quickbooks Pro desktop
Process and track Purchase Orders
Manage office operations, including the development and implementation of office policies and procedures
Answer phone calls, open and distribute mail, and greet guests upon their arrival at the office
Maintain both paper and electronic files of invoices, purchase orders, and agreements
Track employee time off requests and maintain time off calendar
Prepare packages for shipment, receive and track packages
Review expense reports for accuracy and ensure support is included for all items
Book travel arrangements for executives and coordinate meetings with out-of-town business partners or potential customers
Check and maintain office supply inventory, order new supplies as needed
Coordinate office build out and meet with contractors
Contract administration for all legal documents including patents, contracts, and employee files.
Proficiency in Microsoft Office including Word, Excel, and Outlook
Experience with QuickBooks Pro desktop
Ability to manage vendor relationships
Experience with office administration and receptionist duties
Experience with document management and completing expense reports
Familiarity with ordering supplies and maintaining inventory. Requirements
Minimum of 5 years of experience in a similar role as an Office Administrator
Proficiency in Microsoft Excel and QuickBooks Pro is mandatory
Experience with Timekeeping System is required
Strong skills in Document Management
Ability to manage vendor relationships effectively
Proven experience in handling Purchase Orders
Prior experience in Receptionist Duties is desirable
Ability to complete Expense Reports accurately and in a timely manner
Experience in Supply Ordering is a must
Excellent communication and interpersonal skills
Demonstrated ability to work in a team environment
Bachelor's degree or equivalent in a related field is preferred
Strong problem-solving skills and attention to detail
Ability to maintain confidentiality and adhere to ethical standards
Excellent organizational skills and ability to prioritize tasks
Strong decision-making skills and ability to work independently when necessary
Proficient in the use of computer systems and software.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .
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