Accounting Administrative Assistant

Description

• Process and review incoming invoices, ensuring accuracy, proper coding, and adherence to company policies.

• Verify and reconcile vendor statements, addressing any discrepancies and reconciling outstanding balances.

• Collaborate with internal departments to obtain necessary approvals for invoices and resolve discrepancies.

• Enter invoice data into the accounting system accurately and in a timely manner.

• Assist in monitoring accounts payable aging reports and ensuring timely payments to vendors.

• Respond to vendor inquiries and maintain positive vendor relationships.

• Support month-end and year-end close processes, including account reconciliations and accruals.

• Responsible for the job close out process by reviewing all Purchase Orders, Subcontracts committed cost. Confirm all invoices have been received and close out PO's. Review all rental POs and confirm we have been fully invoiced, and items are off rented.

• Responsible for setting up new vendors in Vendor Master with all required audit documentation.

• Assist in the process of completing Vendor Quarterly Rebate reporting.

• Assist in the reconciliation of the Department Purchasing Card Program.

• Reconcile Post Purchasing Accrual by requesting missing invoices before the next monthly accrual.

• Reconcile assigned monthly Vendor Statements.

• Reconcile Fuel Card Monthly billing.

• Assist Accounts Payable in reporting monthly carbon emissions.

• Adhere to company policies and procedures, as well as relevant accounting regulations and guidelines.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (~~~=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

#REPCON

Qualifications

Behaviors

Required

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

• Goal Completion: Inspired to perform well by the completion of tasks

Education

Required

• Associates or better in Accounting

• High School or better