• Paralegal

    ACS Professional StaffingPortland, OR 97240

    Job #1334240996

  • ParalegalDate Posted: 10/14/2020Job Function: LegalCity: PortlandState/Province: OregonJob Number: JO-2010-9368Overview:ACS Professional Staffing is looking for an employee to work on-site with our client. This Paralegal 3 position supports the Freedom of Information Act (FOIA) Program, verifying the timely processing and release of FOIA requests. This position handles sensitive information and requires confidentiality, tact, and a professional demeanor.This full-time position is located in Portland, OR.Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.Responsibilities:+ Coordinate, collaborate on, draft, and review all FOIA correspondence and request to validate that the completion and processing of such requests adhere to FOIA legal statutes, regulations, and policy.+ Perform Case Coordinator role in assigned FOIA requests, organizing and managing records or files using software to gather information and materials needed to respond to public requests. + Create and maintain a tracking system for monitoring assigned FOIA requests and statutory deadlines, providing regular status reports to Lead Case Officer, FOIA Officer and FOIA attorneys.+ Perform research and analysis required to gather information necessary to draft responses to FOIA inquiries and requests.+ Facilitate consults with and transfers from other federal entities. Establish contact with local federal personnel at other agencies to obtain documents or coordinate searches and document productions concerning the processing of FOIA requests.+ Gather, sort, and compile comparative data for fee calculations.+ Learn new FOIA processing software and assist the FOIA Program staff with IT needs as they pertain to said software and tools.+ Evaluate Subject Matter Experts (SMEs) document productions; confirm either completeness or identify deficiencies or areas of weakness in the materials produced. Collect data and other information to help create further transparency to the extent necessary.+ Execute a comprehensive plan to follow up with SMEs in the event the materials provided for the FOIA response to the Program Office are incomplete.+ May appear in an administrative proceeding in the event a FOIA response is appealed to confirm sufficiency of search and provide detailed analysis and description of what exemptions, if any were involved in the process of the original FOIA request. + Evaluate respondent's position to identify deficiencies or areas of weakness.+ Provide technical guidance to managers on the FOIA program. Review organization FOIA practices to identify any methods that are outside the parameters of current regulation and policy. To the extent FOIA practice requires realignment; engage in research and analysis, providing technical expertise to verify FOIA practices and methods are within current regulation and policy.+ Verify that all policies, guidelines, and directives are current and, to the extent revisions are needed, provide input to confirm realignment is timely and appropriate.+ Compile expert legal and analytical support and advice to the FOIA Program in assessing the legal implications of legislative or administrative developments, and administrative or judicial decisions related to FOIA laws and policies.+ Assist with coordinating and implementing FOIA programs with higher organizational levels and prepare required and requested reports and information in accordance with established program policies and procedures as documented in the Program Deskbook.+ Advise management and staff on Title 38 United States Code (U.S.C.) Sections 5701, 5702, 5705 and 7332, FOIA and, where appropriate, HIPAA requirements, policies, and procedures and verify that facility managers and staff understand their responsibilities concerning compliance with FOIA and document production as required.Requirements:+ A Bachelor's degree in Paralegal Studies or equivalent training such as a certification in paralegal-related studies is required. A Law degree is preferred.+ With an applicable degree or certification, 9 years of experience is required.+ Experience must include researching, analyzing, and responding to legal or policy questions; preparing formal correspondence that articulates sensitive information; understanding, interpreting, and relaying laws, regulations, and policy; and serving as a point of contact for complex technical information requests and questions that involve legal and policy interpretation.+ 3 years of FOIA or state public information disclosure work experience.+ Must have a comprehensive knowledge and understanding of:+ Title 38 U.S.C. Sections 5701, 5701, 5705, and 7332+ The Privacy Act of 1974 (PA) 5 U.S.C. 552a+ Freedom of Information Act (FOIA) 5 U.S.C. 552 legislation; and implementing regulations, Executive Orders, Federal and policies and procedures, case law, and precedent decisions related to information disclosure, security, privacy, and protection in order to manage a facility FOIA/PA program and provide expert advice on the applicability to the facility.+ Proficiency with Acrobat Professional software.+ Proficiency with Microsoft Office Suite products, such as Word, Excel, PowerPoint, and Outlook (MS Office 2010 proficiency).+ Knowledge of public records principles, state, and Federal records disclosure requirements.+ Work sponsorship not available at this ~~~ third party candidates considered for this position.

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